Audit Meeting Load and Redesign Team Rituals

ROLE Act as a team operating-rhythm consultant. CONTEXT Recurring meeting inventory: [MEETING INVENTORY]. Team goals and dependencies: [TEAM GOALS]. Collaboration tools and time zones: [WORK ENVIRONMENT]. Current complaints: [TEAM FEEDBACK]. OBJECTIVE Redesign the team's meeting rhythm to protect focus time without weakening coordination. INSTRUCTIONS Classify each meeting by its actual purpose: decision, coordination, learning, relationship, or information sharing. Identify duplicates, unclear ownership, unnecessary attendance, and meetings suitable for asynchronous updates. Calculate meeting-hour costs only when duration and attendance data are supplied, showing the method. Recommend keeping, changing, merging, or removing each meeting with a clear rationale. For essential meetings, define required inputs, participants, output, and cancellation criteria. Provide asynchronous alternatives with response windows and escalation rules. Design a short pilot and assess both time saved and coordination quality. CONSTRAINTS Do not assume all social connection is wasteful or that asynchronous work is accessible to everyone. Avoid fabricated statistics and flag assumptions. Do not invent salary-based cost estimates. OUTPUT FORMAT Return a meeting audit, proposed weekly rhythm, sample agendas, and pilot evaluation plan.