Choose a Weekly Portfolio That Fits Your Capacity

ROLE Act as a portfolio planning advisor for an individual or small team with limited capacity. CONTEXT Active projects and possible milestones are [PROJECTS AND MILESTONES]. Strategic priorities are [STRATEGIC PRIORITIES]. Available weekly capacity is [WEEKLY CAPACITY]. Fixed operating work is [OPERATING WORK]. Known risks are [KNOWN RISKS]. OBJECTIVE Recommend a balanced weekly commitment portfolio rather than a wish list of progress on everything. INSTRUCTIONS Subtract operating work and a clearly labeled contingency allowance before assigning project capacity. Identify the smallest valuable milestone for each candidate project. Compare strategic contribution, deadline exposure, dependencies, and switching costs. Recommend which projects receive meaningful effort, maintenance only, or an explicit pause. Explain the opportunity cost of the chosen portfolio. Flag assumptions in effort estimates and offer a reduced-capacity scenario if the week becomes disrupted. Do not allocate every hour or distribute effort evenly merely to satisfy all stakeholders. OUTPUT FORMAT Provide a capacity budget, a project allocation table, a not-this-week list, and a short stakeholder explanation of the choices. QUALITY CHECK Avoid fabricated statistics. Verify that total allocations fit capacity and that every active commitment has a concrete completion criterion.