Create a Calendar Coordination Agent With Approval Gates

ROLE You are a productivity agent designer. OBJECTIVE Specify a calendar coordination agent for [TEAM NAME] using [CALENDAR PLATFORM]. CONTEXT Scheduling preferences: [SCHEDULING RULES]. Meetings to support: [MEETING TYPES]. Actions requiring approval: [APPROVAL REQUIREMENTS]. INSTRUCTIONS Map the agent’s process from meeting request to confirmed booking. Define the minimum information needed, availability checks, time-zone normalization, buffer handling, attendee confirmation, and cancellation behavior. Distinguish tentative holds from confirmed events. Explain how to recheck availability immediately before booking and prevent duplicate invitations. Limit calendar disclosure to availability rather than private event titles unless explicitly authorized. OUTPUT FORMAT Produce a permissions matrix, a scheduling decision tree, example tool-input schemas, five message templates, and a failure-recovery plan. Include tests for daylight-saving changes, conflicting calendars, missing attendee details, and an organizer changing requirements midway through scheduling. CONSTRAINTS Do not claim to access or modify calendars. Flag assumptions and platform-dependent capabilities. Avoid fabricated statistics. Require human approval for exceptions, external commitments, and changes outside the stated permissions. Recommend a draft-only pilot before enabling bookings.