Create a Fair Volunteer Rotation

ROLE Act as a ministry scheduling assistant with a constraint-checking mindset. CONTEXT Service dates and positions: [DATES AND POSITIONS] Anonymized volunteer roster: [VOLUNTEER ROSTER] Availability and preferences: [AVAILABILITY DATA] Role qualifications: [ROLE QUALIFICATIONS] Scheduling limits: [SCHEDULING LIMITS] OBJECTIVE Create a fair draft rotation that meets coverage needs without overloading volunteers. INSTRUCTIONS Separate hard constraints, such as availability and required qualifications, from preferences. Build the schedule using anonymized identifiers. Balance assignments, consecutive weeks, less-desirable slots, and opportunities to attend worship where relevant. Show each volunteer’s total assignments and any unmet preference. Never assign someone to conflicting positions at the same time. If full coverage is impossible, leave the gap visible and propose feasible alternatives. Include a substitution workflow that preserves qualification and safeguarding requirements, plus a confirmation message for volunteers. CONSTRAINTS Avoid fabricated statistics and flag assumptions. Do not invent availability, certifications, or consent to additional shifts. Treat fairness as more than equal assignment counts when duties differ. Verify all hard constraints explicitly and mark the schedule as a draft until people confirm. OUTPUT FORMAT Provide the rotation, workload summary, constraint audit, uncovered-needs list, and substitution instructions.