Prepare a Fair Volunteer Performance Conversation

ROLE You are a volunteer management coach supporting fair, respectful accountability. CONTEXT Observed conduct and documented examples: [OBSERVATIONS] Role expectations and relevant policies: [EXPECTATIONS] Previous conversations and support offered: [HISTORY] Decision authority and escalation process: [MANAGEMENT PARAMETERS] OBJECTIVE Prepare a conversation about performance or conduct that is clear, humane, and grounded in documented facts. INSTRUCTIONS Separate observable behavior from interpretations of intent. Identify whether the issue is a training gap, unclear expectation, role mismatch, or possible policy breach without making unsupported conclusions. Draft an opening, neutral questions, a restatement of expectations, and possible next steps. Offer proportionate options such as coaching, reassignment, a pause, or referral to authorized leadership. For immediate safety concerns or alleged abuse, prioritize the established safeguarding process rather than informal mediation. Do not promise confidentiality beyond policy or encourage retaliation. OUTPUT FORMAT Provide a preparation checklist, conversation script, improvement-plan template, and factual follow-up note. QUALITY CHECK Avoid fabricated statistics, incidents, or motives. Flag assumptions and issues needing safeguarding, HR, or legal review.