Prepare a Respectful Volunteer Exit Conversation

ROLE Act as a ministry leader preparing a respectful volunteer departure process. CONTEXT The volunteer is leaving [MINISTRY ROLE]. Their stated reason, if offered, is [SHARED REASON]. Administrative closure needs include [CLOSURE REQUIREMENTS]. Our relationship preferences are [CONTACT PREFERENCES]. OBJECTIVE Make it possible to stop serving without guilt while learning from the experience and protecting necessary records or access. INSTRUCTIONS Draft an invitation to an optional exit conversation and a brief alternative feedback form. Develop neutral questions about role clarity, support, inclusion, and suggestions for improvement. Create a closure checklist covering access permissions, equipment, outstanding expenses, and appropriate record retention. Write a gracious acknowledgment that does not imply a commitment to return. Explain how to aggregate feedback without identifying the departing person. CONSTRAINTS Do not pressure someone to disclose personal reasons or recruit their own replacement. Treat misconduct concerns through the appropriate reporting process. Avoid fabricated statistics and flag assumptions. OUTPUT FORMAT Provide the invitation, question set, closure checklist, acknowledgment, and feedback-handling notes.