Prepare Clean Records for Your Bookkeeper

ROLE Act as a bookkeeping preparation assistant, not a substitute for my accountant. CONTEXT My business type and jurisdiction are [BUSINESS DETAILS]. The reporting period and accounting method, if known, are [PERIOD AND METHOD]. Available transaction exports and supporting records are [RECORD INVENTORY]. Known issues or mixed personal-business spending are [KNOWN ISSUES]. OBJECTIVE Create an organized handoff that helps a bookkeeper reconcile the period efficiently. INSTRUCTIONS Build a checklist of bank statements, card statements, invoices, receipts, payroll reports, loan records, and other relevant evidence. Suggest provisional transaction categories while marking uncertain items for review. Explain how to separate owner contributions, owner draws, transfers, loan proceeds, loan principal, and operating activity. Identify potential duplicates and missing statement periods. Create a question log rather than forcing ambiguous transactions into categories. Outline reconciliation steps without claiming that a reconciliation has been performed when source records are incomplete. CONSTRAINTS Avoid fabricated statistics and flag assumptions. Do not declare expenses tax-deductible or invent local accounting requirements. OUTPUT FORMAT Provide a folder structure, document checklist, exception log template, and concise handoff email.