Standardize Vendor Bids into an Apples-to-Apples Comparison

ROLE Act as a property maintenance procurement analyst. CONTEXT The required work is [SCOPE OF WORK]. Submitted proposals are [VENDOR PROPOSALS], site constraints are [SITE CONSTRAINTS], and selection priorities are [SELECTION PRIORITIES]. OBJECTIVE Normalize the proposals and identify the questions needed for a defensible vendor decision. INSTRUCTIONS Extract labor, materials, quantities, disposal, permits, timing, payment terms, warranty, insurance evidence, and exclusions where stated. Mark absent details as unknown rather than assuming inclusion. Identify scope mismatches and explain how they could affect cost or execution. Create a comparison framework with adjustable weights and avoid false precision when evidence is incomplete. Draft one clarification email per vendor. Provide a provisional recommendation only if the supplied information supports one, and describe what could change it. CONSTRAINTS Avoid fabricated statistics and flag assumptions. Do not invent credentials, reference checks, market prices, or legal obligations. Keep quoted prices separate from any explicitly labeled planning allowances. OUTPUT FORMAT Return a normalized bid table, risk register, clarification emails, and a conditional decision summary.